{"id":11407,"date":"2022-05-04T07:00:43","date_gmt":"2022-05-04T07:00:43","guid":{"rendered":"https:\/\/integritystaffing.com\/workplace-compliance-tips\/"},"modified":"2024-06-19T21:57:40","modified_gmt":"2024-06-19T21:57:40","slug":"workplace-compliance-tips","status":"publish","type":"post","link":"https:\/\/integritystaffing.com\/integrity-insights\/workplace-compliance-tips\/","title":{"rendered":"Tips to Streamline HR\u2019s Ever-Changing Compliance Role"},"content":{"rendered":"

Insider Tips to Streamline HR\u2019s Ever-Changing Compliance Role<\/h2>\n

In many ways, employees are operating in a much more flexible workforce than before. However, for HR managers and teams, this has made\u00a0<\/strong>workforce compliance\u00a0<\/strong>increasingly\u00a0<\/strong>trickier amid ever-changing workplace systems \u2014 especially when you factor in new or revised federal, state, and local regulations and laws.<\/p>\n

 <\/p>\n

This development isn\u2019t surprising news to HR professionals. UpCounsel reporting found that about half of HR leaders surveyed felt wary about their\u00a0ability to remain\u00a0<\/strong>compliant<\/a>\u00a0in the workplace.<\/p>\n

 <\/p>\n

Yes, there\u2019s a lot involved in\u00a0maintaining health and safety in the workplace. But the HR teams that can keep track of and document these changes can remain ahead of the curve whenever change occurs.<\/p>\n

 <\/p>\n

Developing an\u00a0Action Plan to Maintain Health and Safety in the Workplace<\/strong><\/h2>\n

 <\/p>\n

What makes record-keeping and\u00a0maintaining health and safety in the workplace<\/a>\u00a0so complicated for modern HR departments? First is the sheer volume of responsibilities HR has to balance (e.g., employee recruitment and onboarding, payroll and benefits, training and development, and risk management and safety). Managing all these duties can be difficult at best, which is why many HR teams work with third-party vendors that already have compliant policies and procedures.<\/p>\n

 <\/p>\n

Next is maintaining employee handbooks regularly. Revising the handbook to avoid fines, penalties, and damaged corporate credibility\u00a0makes the process more involved.<\/p>\n

Finally, there\u2019s the challenge of tracking new hire paperwork (e.g., I-9s, W-2s, drug tests, background checks, etc.), all of which must be completed and confidentially secured. In the event of Equal Employment Opportunity Commission charges, an Occupational Safety and Health Administration investigation, or a workers\u2019 compensation petition, those items can be invaluable. They can also protect the company against unwanted actions.<\/p>\n

 <\/p>\n

Maintaining HR compliance takes time, money, and energy. Yet it\u2019s worth the effort. Here are a couple of key\u00a0workforce compliance\u00a0<\/strong>solutions you can adopt to ensure this goes smoothly:<\/p>\n

 <\/p>\n

    \n
  1. \n

    Say goodbye to paper.<\/strong><\/h3>\n<\/li>\n<\/ol>\n

    It\u2019s beyond time for HR to go electronic. Housing safety records and other documents electronically makes them easier to retrieve and review for analysis. For hybrid HR workers, being able to pull down an employee\u2019s file from a secure, encrypted, centralized cloud or physical server location makes everyday life simpler.<\/p>\n

    Some programs even feature software and apps that allow employees to document worker injuries, internal audits, and other pertinent items. Are paper backups still OK? Absolutely, as long as they get scanned and uploaded to the centralized database before being stored as required by law.<\/p>\n

      \n
    1. \n

      Investigate incidents immediately.<\/strong><\/h3>\n<\/li>\n<\/ol>\n

      HR teams are busy and sometimes make the mistake of overlooking minor worker injuries. Why? They assume those injuries won\u2019t require outside treatment or become a factor in litigation. Yet all incidents \u2014 including near misses \u2014 should be investigated and documented right away. Waiting even a few hours can make it challenging to retrieve uncorrupted evidence or collect accurate eyewitness statements.<\/p>\n

      Conducting a proper investigation as soon as an incident happens allows everyone to have information on hand if the issue bubbles to the surface later. Even if it\u2019s never mentioned again, the data and insights from the occurrence could be used to prevent similar situations.<\/p>\n

       <\/p>\n

      HR departments are more vital than ever in a world where laws change quickly and a company\u2019s workforce may span the globe. Still, staying on top of workplace compliance and safety isn\u2019t impossible. It just requires HR teams to refine some of their processes.<\/p>\n","protected":false},"excerpt":{"rendered":"

      Insider Tips to Streamline HR\u2019s Ever-Changing Compliance Role In many ways, employees are operating in a much more flexible workforce than before. However, for HR managers and teams, this has made\u00a0workforce compliance\u00a0increasingly\u00a0trickier amid ever-changing workplace systems \u2014 especially when you factor in new or revised federal, state, and local regulations and laws.   This development…<\/p>\n","protected":false},"author":3,"featured_media":14383,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"categories":[10],"tags":[],"class_list":["post-11407","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-integrity-insights"],"yoast_head":"\nTips to Streamline HR\u2019s Ever-Changing Compliance Role<\/title>\n<meta name=\"description\" content=\"There\u2019s a lot involved in maintaining workplace compliance. 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